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Plain Text Emails or HTML

 

The safest way to send or read e-mail is Plain Text. We recommend everyone make the changes necessary to only read e-mail in Plain Text format. If you find you want to view the message in HTML (assuming you know the e-mail is valid) you can follow the instructions for Enabling HTML: EnableHTMLPicturesLinks.aspx

 

Outlook 2007

Plain Text When Reading E-mail
  • Tools; Trust Center; E-mail Security
  • Check "Read all standard mail in plain text" and "Read all digitally signed mail in plain text"  to read all email in Plain Text - you can always click on grey bar in message to convert to HTML at the time you are reading a message.
  • Or.... uncheck these boxes if you want to default to reading HTML emails as HTML.
Plain Text When Sending E-mail
  • Tools; Options; Mail Format
  • Under "Compose in this message format" click on the dropdown and select "Plain Text"  to set the default for all messages to plain text. You can always change to HTML in the individual Compose window if you like.
  • Or.... change to HTML if you want to default your Compose type to be HTML.

 

Outlook 2010

Reading E-mail
  • File; Options; Trust Center; Trust Center Settings; E-mail Security;
  • Check "Read all standard mail in plain text" and "Read all digitally signed mail in plain text" to read all email in Plain Text - you can always click on grey bar in message to convert to HTML at the time you are reading a message.
  • Or.... uncheck these boxes if you want to default to reading HTML emails as HTML.
Sending E-mail
  • File; Options; Mail
  • Under "Compose in this message format" click on the dropdown and select "Plain Text" to set the default for all messages to plain text. You can always change to HTML in the individual Compose window if you like.
  • Or.... change to HTML if you want to default your Compose type to be HTML.