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ESTB Proposals Submission and Review Process

ESTB Scientific Committee (SC)

  • Appointed by SLAC Management (PPA-ALD)
  • Evaluates and prioritizes proposals
There are two fundamentally different types of experiments which can be conducted at ESTB:
  • Accelerator physics experiments like machine detector interface, linear collider beam delivery studies
  • Detector R&D experiments including radiation tests
The ESTB Scientific Committee will direct accelerator physics experiments to be reviewed by SAREC (SLAC Accelerator Research Experimental Program Committee) via this alternate proposal review process​.

All other proposals will be reviewed directly by ESTB SC

Proposal Template

For any proposal to ESTB or any of the Test Facilities (FACET, NLCTA, ESTB or ASTA), please use our proposal template​.

Please ensure your proposal includes:

  • PI, members and institutions involved
  • Short description of the overall physics goals
  • Detailed description of the experimental apparatus
    • Sketch of the planned layout with dimensions
    • Description of the DAQ system coming with the experiment and what additional DAQ will be needed from SLAC
    • Other electronics components (HV supplies, scopes, etc.)
    • Cooling or gas supply needs
    • Computing infrastructure needs
    • Any other aspect which might be of importance
    • Support needed from SLAC: riggers, technicians, DAQ systems, cooling, gas lines, etc.
  • Preferred beam parameters and acceptable beam parameters
  • Estimated installation time
  • Run plan (e.g. how many data points, how many modifications of the apparatus, etc.)
  • Preferred running time
  • Any other aspects of importance

The proposal (2-5 pages) should be submitted to Carsten Hast ( for routing to the ESTB Scientific Committee and/or the SAREC Review process.

Peer Review

1.   The proposal is reviewed by ESTB Scientific Committee: 

  • C. Field, P. Grenier, C. Hast, B. Ratcliff + additional members (as needed)
  • Criteria for proposal evaluation:
    • scientific value
    • feasibility
    • evaluation of resources
    • scheduling and prioritization

The ESTB Scientific Committee may solicit further review by SAREC who evaluate proposals against criteria as described in their charge

The proposal will be further reviewed by SLAC Safety Committees if appropriate (ESTB Operations Manager directs this process)

-Hazardous Experimental Equipment Committee
-Radiation Physics

​2.   ESTB Scientific Committee will provide a prioritized list of experiments to the ESTB Operations Manager who will schedule the experiments

  • Typical turn around for detector R&D proposals between 1 and 3 months
  • Proposals that are routed to SAREC may require longer depending on the committee meeting schedule. Typically proposals are invited to present in front of the committee in a two-day review.

Process Dagram

After Your Proposal is Accepted

Any experimental setup needs review and approval to be installed and operated at SLAC.
The FACET and Test Facilities staff are instrumental in getting the necessary safety approvals for you.

  • We know how the system works
  • We are part of the system
  • We can do many things for you – If you tell us what you want to do
  • This process can be quite fast for “normal” setups
  • But if you need “more exotic” components (e.g. hazardous gases) will take more time
  • Electrical components need to be UL listed (or equivalent)
    • That’s a tough one, because many devices you are using in your home institutes are not!
    • A European “CE” is not good enough at SLAC
    • SLAC has an inspection process to approve non listed devices
      • TF can do that
      • We will only allow the operation of approved devices

More information can be found in our Experimental Review document.

The form found at the end of the document is available also as a word document for editing. This should be completed to initiate the safety review discussions with Test Facility staff. Test Facility staff can help with further documentation that is part of SLAC ES&H.

Note: Radioactive sources need to be registered with RP prior to their arrival.

Becoming a User

  • Individual Users should follow directions on how to register.
  • SLUO will work with the PI on a generic MoU between Stanford University and your home institution (mainly about intellectual property rights…)
    • Each individual user needs to agree to that MoU
    • SLUO will get users a SLAC systems ID and a computer account
  • A SLAC Contact will be assigned to each experiment and user
    • This SLAC Contact functions as your supervisor here at SLAC
    • Carsten Hast will be the Operations Manager for ESTB in FY13
  • SLAC Contact defines the training requirements
    • Most training can be done remotely via web training (after you have a SLAC system ID)

SLAC SLAC National Accelerator Laboratory, Menlo Park, CA
Operated by Stanford University for the U.S. Dept. of Energy