Steps to Become a FACET&Test Facilities User

 
 
 

Please register as soon as your experiment PI/Spokesperson receives the invitation letter for the experiment. Late registrations could result in delays in getting on site.

 

Note: Applications received without the applicant appearing on a list of members for an invited proposal will not be approved. If your registration is rejected, this is most likely the reason why. Please have your PI/Spokesperson update the participant list.

Please note that there are steps after step 1! Many experimenters that register actually stop at step 1. Don't do this. After the relevant steps on this page are complete, please follow the hyperlink at the end to the "Arrival Procedures"It's more than slightly unnerving how many people don't follow these instructions so please, if you find that you cannot understand one of the steps, email Christine (cclarke@slac.stanford.edu​).

There are new arrival instructions for Foreign Nationals so please look at the new arrival instructions!
 
I want to reiterate again (because all the above sentences are still being ignoredYou Need To Follow These Steps Through To The End And Then Follow The Arrival Instructions
 
 
1. Register as a FACET and Test Facilities (NLCTA, ESTB) User
You will need to register as a FACET and Test Facilities User. Please do this even if you are an existing employee, student or a user of another facility. Click here to go to the ---> Registration Portal <--- and select "Register". Choose the correct facility. Note that if you are registering for UED experiments at ASTA, this now (as of 5/20/2019) is through LCLS. So if you are doing a UED experiment, please follow the link to become an LCLS User and not a Test Facilities user.
 
If you have an existing account with other facilities at SLAC (SSRL and LCLS), your credentials will work in this Portal as well. You will be able to add the new facility to your profile by logging in with your usual email address and password and going to "User Information - Personal Profile".
 
Your application will be processed and if you do not already have one, a SLAC ID will be issued. This usually takes up to 4 working days (Mon-Fri, 9am-5pm) however it can be much longer for non-US Citizens born in or otherwise affiliated with certain countries.
 
The SLAC ID is needed to complete the web-based training listed below. All you need for training is the SLAC ID. A windows computing account is not necessary though it will allow you to access additional resources. If you have forgotten your SLAC ID, you can instead locate your SLAC system ID number on your SLAC Directory page.
 
Move onto step 2.
 
2. Sign up for the appropriate mailing list
Each facility has its own mailing list to convey important information to FACET&TF users. You must sign up for the appropriate list in order to receive announcements. You may sign up for more than one list. If you have a problem signing up, please email Christine cclarke@slac.stanford.edu.
 

To subscribe to the mailing list for FACET Users, send an email to LISTSERV@SLAC.STANFORD.EDU. The subject doesn't matter, but the text in the body should say subscribe facet-users. 

To subscribe to the mailing list for ESTB Users, send an email to LISTSERV@SLAC.STANFORD.EDU. The subject doesn't matter, but the text in the body should say subscribe estb-users.

To subscribe to the mailing list for NLCTA Users, send an email to LISTSERV@SLAC.STANFORD.EDU. The subject doesn't matter, but the text in the body should say subscribe nlcta-users.

After this point, you need your SLAC ID. Move onto step 3 when you receive your SLAC ID. You can skip steps 3 and 4 if you are a "remote" users and only need a computing account.

 
The confirmation email has been known to get lost (also, those that are already registered do not get a new confirmation email if they re-register). You can instead locate your SLAC system ID number on your SLAC Directory page.
 
3. Do your web-based training prior to coming to SLAC
 
To complete the web based training, you need your SLAC ID#. Go here: http://training.slac.stanford.edu/web-training.asp. The password for the training is slac2005.  You can use your Windows computer account if you have one (see below on getting computing accounts).
Need assistance with finding your ID# or getting the password or running java? Go to the help page!
When the course is completed, credit for completing the course will be downloaded into the SLAC training database. There is a test at the end of this course, and typically a passing grade of 80% or better is required to receive credit.
 
What happened to course 396? Previously, users took course 396 and not course 219 which was an "employees only" course. The two courses have now been consolidated so whether you are an employee or not, you now take course 219. If you have already taken course 396 and it has not expired, don't take 219 yet- when course 396 expires, take 219R (the "refresher"). Note that the new course incorporates course 154 material (road/driving safety).
NOTE: We are seeing unpredictable behavior with various browsers on different platforms. We recommend you use Internet Explorer on a Windows computer and to save a copy of your certificate of successful completion at the end of all online trainings modules.
 
You are expected to complete the following web based training courses prior to arriving on site - don't leave this to the last minute:
  • Course 219 - Environmental Safety and Health Orientation (or Course 219R "refresher" if you have previously taken Course 219 or Course 396)
  • Course 115 - General Employee Radiation Training (GERT)
  • Course 120 - Work Planning and Control Overview (WPC) 
  • Course 116 - Radiation Worker 1 Training (RWT1)

Additional training requirements may be identified for Users who plan to perform particular types of hazardous work while they are SLAC.

 
Course 116 may be waivered for other individuals who will not be doing hands-on work and only need access to the control room, meeting rooms or offices. Inform Christine if this applies to you. What you can do at SLAC will be restricted and Christine will explain how.
 

Additional questions about training are answered here in our FAQ.

Other questions about International Office and Use Agreements may be answered in our FAQ here.

 
Note that there is a practical training component to Course 116.
 
Move onto step 4.
 

4. Schedule your practical training sessions
Once at SLAC, you will complete the following training:
  • Course 116PRA - Radiological Worker I Training Practical (unless waivered for ASTA users and certain individuals with reduced work scope). (Approximately 1 hour duration).
  • Orientation of the facility in which you learn the dos and don’ts for the area. in which you will work. This is "Course AD103 - FACET Tunnel Hazards" for FACET Users, "Course AD106 - End Station A (ESTB) Orientation", or "Course AD108 - NLCTA Orientation" (you only do the orientation for the facility where you work). (Approximately 30 minutes duration).
Schedule your practical session and the orientation when you know your date of arrival at SLAC by emailing Christine (email cclarke@slac.stanford.edu). Christine will arrange for a trainer.
 
We advise experiment teams to arrive on site together so they can train together (training group size ~6 is optimal but we can accommodate smaller and larger groups). Usually the single Point Of Contact for an experiment will coordinate the details with Christine for the entire team.
 
Move onto step 5.
 
 
5. Get your computer accounts 

A SLAC computing account is required to access to some data and electronic logbooks. Ask your PI or facility POC whether you need a SLAC computing account.

If you do need a SLAC computing account, apply for one well before you plan to start working at SLAC. We have seen it take two weeks to get computing accounts in the past though turnaround is usually much faster depending on staff availability.

  • Follow the instructions and fill in the form found at:

https://slacprod.service-now.com/kb_view_customer.do?sysparm_article=KB0010082 

  • The Requestor is Christine Clarke, email address cclarke@slac.stanford.edu
  • Remember to enter your off-site email address and institution
  • Remember to sign the "declaration" towards the end of the form
  • Send the form to cclarke@slac.stanford.edu for an "authorization" signature. Christine will also review the form to make sure it's filled out correctly so don't worry if you have questions or issues. 
  • Complete the following training within 30 days of being given your computing account: Course CS100 - Cyber Security Training for Lab Users or Course CS200 - Cyber Security Training for Employees (if you are a SLAC employee)
    What happened to course CS101? Previously, computer account holders took course CS101 as their introductory course and CS200 as their annual refresher. This has now been changed- employees take CS200 every 12 months and all others take CS100 every 12 months. Please make sure you take the correct training as befits your employment status!

This cyber security course must be taken every year to keep the account active. Failure to keep this training up-to-date will lead to computer account deletion (all data in the account will be lost). Other things will also lead to automatic deactivation of your account such as not using the account for more than 2 months or not updating passwords every 6 months. Please see our FAQ​ for more details on computing accounts. 

Windows accounts should be automatically enabled for VPN access (VPN guide is here) but to use VPN you also need to have enrolled for DUO Two-step Authentication. Computing help and resources can be found on their site.

Now read the Arrival instructions linked to below. Before you travel to SLAC, read the Arrival instructions again as both a refresher and in case anything has changed in SLAC's access policy.

Further links:

Arriving at SLAC

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