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An Office of Science User Facility

Includes

Includes

How-To Edit Web Pages in SharePoint

  • Check that you are logged in
  • Edit page or new page
  • Save, make changes available to your audience (publish) or not save (discard checkout)
  • View All Site Content to upload pictures and files
  • Insert or change a picture
  • Insert or change a hyperlink
  • Edit HTML

 

If you have further questions after reading these instructions, please send e-mail to lcls-webmaster@slac.stanford.edu

 

Check that you are logged in

You need to be logged in to edit.

Check on the upper right corner of the page that you are logged in.

 

 

Edit page or new page

  1. On the upper left 'Site Actions', select 'Edit Page' (to edit an existing page) or 'New Page' (to create a new page) - see Figure 1.
  2. Click on the text or area you need to edit, and make your changes.


  Figure 1: Edit Page and View All Site Content

 

 

Save, make changes available to your audience (publish) or not save (discard checkout)

As you are working, click on 'Save and Keep Editing' often to not lose your work (this is under the upper left ribbon tab 'Save & Close' - see Figure 2.


  Figure 2: Save and Keep EditingFigure 2: Save and Keep Editing

 

When you are ready to publish your changes, click on 'Publish' (you have to click 'Publish' 2 times) - see Figure 2.
Publishing makes your changes available to your audience, if you only Save then only other authors will see your changes and the page is still checked out and locked by you (so that others cannot edit it).


  Figure 3: Publish or Discard Check out


If you do not want to save your changes, under the Page tab, select 'Check In' -> 'Discard Check Out' - see Figure 2.

 

 

View All Site Content to upload pictures and files
 
In order to place a picture or document on the web page, you should upload it on the SharePoint site (you can link to pictures and files stored elsewhere, but then there is higher risk of broken links when those pictures and files are moved).
 
Go to upper left 'Site Actions' -> 'View All Site Content' - see Figure 1.
 
SharePoint stores the web pages in the Pages library.
 
SharePoint stores files (pdf, Office files, etc.) in the 'Documents' library, and stores pictures in the 'Images' library.
Upload your files to the appropriate location. - see Figure 4.

 


Figure 4: View All Site Content


 
Insert or change a picture
 
After you have uploaded the picture in the Image library, copy the link location.
It should end in (.jpg or .gif or some picture file extension, e.g.,
https://portal.slac.stanford.edu/sites/inc_public/SiteCollectionImages/editpageinsertpicture.jpg ).
 
In the area on the page where you want to insert the picture, select
'Editing Tools -> Insert -> Picture -> From Address' Figure 5.
 

  Figure 5: Insert Picture

 

If you want to change an existing picture, select the picture, then you should see 'Picture Tools' on the ribbon. 
Change the 'Address' field.  You can also resize the picture - see Figure 6.


  Figure 6: Change Picture

 

 
Insert or change a hyperlink
 
Copy the hyperlink you want (for linking to a file after that you have uploaded it in the Documents library, copy the link location).
 
Select the text where you want to insert the link, select
'Editing Tools -> Insert -> Link-> From Address' - see Figure 7.

 

 
  Figure 7: Insert Link

 

 

 If you want to change an existing link, select the linked text, then you should see 'Link Tools' on the ribbon. 
Change the 'Address' field - see Figure 8.


  Figure 8: Change Link

 

Edit HTML
 
If you need to edit the HTML of the web page, select 'Editing Tools -> Format Text -> HTML -> Edit HTML Source' - see Figure 9.



  Figure 9: Edit HTML

 

 

 

 

 

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